Appointment Scheduler
Schedule gaps and no-shows cost your practice more than you track. Get a certified, EHR-trained remote appointment scheduler keeping your calendar full in 14 days.
Practice-Ready Onboarding
Vetted from top 3% of global healthcare talent.
Trained on your EHR (Epic, Athena, eClinicalWorks) and certified before placement.
Booking appointments, filling gaps and keeping your calendar full from day one.
142 Talent Profiles Live
Scope of work
Every function your practice needs, handled remotely within your EHR on your schedule.
New, follow-up and recurring visits.
Single and multi-provider scheduling.
Phone, text and email reminders.
Reschedules and recovers open slots.
Fills vacated slots same day.
Moves patients into open slots quickly.
Schedules from incoming referrals.
Confirms patient details before visits.
Updates visit records in your EHR.
No CVs from a database. Certified remote medical receptionists matched to your practice, your EHR and your hours.
Trained top talent
Four things that shift the moment a remote appointment scheduler starts working your calendar.
Schedule Density
Reminders go out, no-shows get followed up and open slots get filled automatically.
No-Show Recovery
Contacts missed patients promptly to reschedule and recover lost appointment slots.
Patient Flow
Demographics, insurance and consent forms collected before the appointment day.
Provider Time
Data entry and eligibility checks handled in real time across every patient interaction.
Compare
Most providers give you a trained VA. We give you a compliant, office-based, credentialed hire inside a HIPAA-certified infrastructure.
Why us
Structural advantages that show up in your operations from day one.
Verified compliance that you can trust.
Secure, supervised facilities for talent.
Platform-trained before their first day.
BAA in place before first patient contact.
Replace at no cost if it doesn't work.
Consistent staff for smooth practice flow.
How it works
A straightforward process with no back-and-forth. Tell us what you need, we handle the rest.
Share your role, specialty and EHR. We scope the placement.
Vetted, certified candidates surfaced from our talent pool.
Review shortlisted talent on your schedule. No fees until you say yes.
EHR-ready, working your hours. Compliance and HR handled.
FAQ
A remote appointment scheduler manages all scheduling functions from a secure, supervised facility. Tasks include booking appointments, managing provider calendars, no-show follow-up, reminder calls, cancellation handling, waitlist coordination and EHR schedule updates.
Yes. Every Outsentia Health placement operates within a HIPAA-certified, SOC 2 compliant infrastructure from a supervised office facility. A BAA is signed before your hire accesses any patient data.
Our remote appointment schedulers are trained on Athenahealth, eClinicalWorks, Epic, Tebra, AdvancedMD and Kareo. If your EHR is not listed, let us know during your demo and we will confirm compatibility.
Most placements are deployed within 14 days. Shortlist by day 3, interview by day 7, live by day 14.
Practices typically save 70% compared to a full-time in-house scheduler when factoring in salary, benefits, payroll taxes, recruitment and training. No setup fees, no placement fees, no payment until you hire.
We replace them at $0 cost. No additional fees, no delays. Your scheduling coverage continues without interruption.
Book a demo
No setup fees. No placement fees. No payment until you hire. A certified, EHR-trained remote appointment scheduler deployed in 14 days.